When it comes to Internet security, more than 80% of small businesses have no security policies at all.
Since employee mistakes are one of the most common causes of online security breaches, it’s important you establish rules that they will follow.
It’s not only necessary, it’s a must. To help you make your own security policies, here are four identified key areas that need to be addressed.
In today’s mode of doing business, your employees would have to spend quality time on the internet to promote and market your products and services.
To ensure that your business is not compromised, you need clear web policies. There are three important points to consider:
- Prohibit unauthorized downloads
This includes everything from music to games to data or applications.
- A personal email should not be accessed on business devices
If employees need to access their own email account during the day, they can do so on their smartphone or other personal devices.
- Employees should only use the Internet for business purposes
This is certainly difficult to implement without blocking certain websites, especially social networks.
Even with this, a policy should at least be made to reduce employees’ time spent on non-business related websites.
These are just a few Internet guidelines to get you started. However, you should also consider information on recommended browsing methods and guidelines for using business devices (such as corporate phones) on the public WLAN.
You should also ensure your companies data are protected from hackers by encrypting your browsers using surfshark VPN.
As with the Internet policies above, corporate email accounts should be used for business purposes only.
This means that your employees should never use it to send personal files, forward links, or perform business activities that are not part of their official obligations.
Also, consider implementing a standard email signature for all employees.
Not only does this create brand cohesion for all outgoing emails, but it also makes it easier to identify messages from other employees, thus preventing phishing.
The importance of a secure password can not be overemphasized. The need to create a very strong password for their account should be emphasized.
Many employees create the simplest passwords for their business accounts because they want something they can remember easily.
The most popular passwords are also the fastest to crack.
They should avoid passwords with names, simple words or dates of birth.
Try to encourage employees to create strong passwords. A really secure password consists of at least 8 characters, including numbers, letters and special characters.
Keep it random and use a different password everywhere. Password managers help you keep track of all your passwords.
In fact, It should be stated in your policy that strong password that includes special characters, upper and lower case letters, and numbers should be used.
Whether or not your company allows your employees to perform work on their own devices, such as a smartphone or tablet, you must comply with a Bring Your Own Device (BYOD) policy.
If your employees are not aware of your attitude to BYOD, some assume that they can perform work-related tasks on their personal laptop or tablet.
So you have a BYOD policy and add it to the employee manual. Also, make sure that the data on any workstation is company property.
This means that employees can not remove or copy it without your permission.
With all these areas mentioned, it’s still important to secure your computers and the operating system.
Even when workers adhere to the aforementioned guidelines, exercising routine maintenance and security check of your systems is very important.
Some of the tools they use on the system or even the business email address can be breached.
For example, hackers can carry out phishing through your social channels and via email.
A hacker can send deceptively real-looking e-mails from your partners and ask you to fill some details.
Make sure you install effective anti-virus software on your devices.
With a powerful antivirus, you can protect your computers against viruses, Trojans and computer worms.
Programs from Symantec, Kaspersky or McAfee scan processes in real time and check your computer regularly.
Security software such as Kaspersky Internet Security 2020 warns you when you leave secure sites.
The program also protects your data on one or more devices while you are surfing, shopping and social networking.
I like to talk business and healthy lifestyle, and for today, i hope that your business activities can now be more secure following these practices.
After all, these measures protect not only your business but also your partners because, when your system is breached, confidential information about your partners can also be revealed to third parties.